Feb 7, 2024

How to write blog posts faster: 13 tips that you need

Maria Ruocco

Table of Contents


  1. Mindset adjustments for faster Writing

  2. Creating a repeatable Process

  3. Utilizing time management techniques

  4. Separating writing and editing phases

  5. Using productivity tools and software

  6. Streamlining workflow by outsourcing tasks

  7. Gathering input from Industry experts for faster content creation

  8. Creating templates and frameworks for efficient blogging

  9. Allowing Ideas to simmer for improved writing speed

  10. Finding your most productive time of day for writing

  11. Overcoming perfectionism and publishing sooner

  12. Minimizing distractions to improve focus

  13. Balancing quantity with quality in blog Post creation


As a writer, business owner, or marketer, writing blog posts can often feel like a time-consuming task that hinders productivity in other areas of your work.

In this blog post, we will explore effective strategies and techniques to help you write blog posts faster and more efficiently without compromising on quality or originality.

So let's dive into these tips one by one to help you become a more efficient blog writer!

1. Mindset adjustments for faster writing

One of the first steps to writing blog posts faster is to adjust your mindset. Many bloggers struggle with common mindset issues such as perfectionism, self-doubt, and feeling overwhelmed by the task at hand.

To overcome these challenges, it's important to remind yourself that not every blog post needs to be perfect. Allow yourself the freedom to write a first draft without constantly editing and critiquing your work along the way. By focusing on getting your ideas down on paper first, you can save time and maintain a steady flow of writing.

Another mindset adjustment is to embrace the idea of progress over perfection. Understand that not every blog post will be groundbreaking or receive the same attention. It's more important to consistently produce valuable content for your audience rather than striving for perfection in every piece.

By adopting a growth mindset and seeing each blog post as an opportunity for improvement and learning, you can alleviate some of the pressure and stress associated with writing.

  1. Creating a repeatable process

Having a repeatable process is key to speeding up your workflow when it comes to writing blog posts. By establishing a set structure and following specific steps, you can streamline your writing process and eliminate unnecessary decision-making along the way.

Start by creating a list of core topics that you want to cover in your blog posts. This will serve as a guide for future content creation and help you stay focused on relevant subjects.

Next, conduct keyword research to identify high-value keywords related to your chosen topics. Group similar keywords together so that you can create cohesive content around them.

Once you have selected keywords, create a content outline that outlines the main points or sections of your blog post. This will provide structure and ensure that all necessary information is included in your final piece.

With the outline in place, start writing the first draft without worrying about grammar or sentence structure too much at this stage. The goal is to get your ideas on paper and establish a flow of writing.

After completing the first draft, take a break before moving on to the editing phase. This will allow you to approach your work with fresh eyes and make improvements more effectively.

During the editing phase, focus on adding various media such as images or videos to make your blog post visually appealing and easily digestible. Additionally, conduct SEO copyediting to optimize your content for search engines.

Proofread your blog post carefully for any spelling or grammatical errors before finally publishing it.

By following this repeatable process, you can ensure consistency in your blog posts while also saving time and effort in the long run.

  1. Utilizing time management techniques

Time management is crucial when it comes to writing blog posts quickly and efficiently. One effective technique is the Pomodoro technique, which involves working in focused bursts of 25 minutes followed by short breaks of 5 minutes. After four cycles, take a longer break. This method helps improve concentration and productivity by breaking tasks into manageable chunks.

Use tools such as free Chrome extensions or timers to track your Pomodoro cycles during the writing or editing process.

Another time-saving tip is to utilize speech-to-text features available in tools like Google Docs. Instead of typing manually, you can dictate your content directly into Google Docs. This not only saves time but also reduces strain on your fingers if you write extensively.

Moreover, keeping a running list of keywords related to your industry can save you considerable research time when starting new blog posts. By having a readily available list of relevant keywords, you can stay focused on the main task at hand rather than getting lost in keyword research every time you sit down to write.

  1. Separating writing and editing phases

One common mistake that slows down many writers is trying to edit their work while simultaneously writing it. This often leads to loss of train of thought and disrupts the flow of writing.

To write faster, it's best to separate the writing and editing phases. Focus on getting your ideas down in a draft copy without worrying too much about perfecting each sentence or paragraph. Once you have completed the draft, go back and clean up the content during the editing phase.

Consider using tools such as Google Docs' draft mode to help you stay focused on writing without distractions from formatting or grammar checks. This way, you can maintain a steady flow of writing and save time by reserving editing for a later stage.

  1. Using productivity tools and software

Utilizing productivity tools and software can significantly enhance your efficiency as a blog writer. Here are five recommended apps that can make blogging faster:

  • Google Docs 👉🏻 with its speech-to-text feature, Google Docs allows you to dictate text instead of manually typing it. This tool improves efficiency and saves time, especially if you write extensively.

  • Content creation tools like Editby 👉🏻 these AI-powered tools provide pre-trained templates and commands that can automatically generate content based on your specifications. They streamline the process of creating blog posts by eliminating repetitive tasks.

  • Project management software 👉🏻 Using project management software helps keep track of deadlines, assignments, and progress on various blog post projects. It ensures efficient collaboration with team members if working in a team setting.

  • Grammarly 👉🏻 this popular proofreading tool helps catch grammar mistakes, spelling errors, punctuation issues, and offers suggestions for improvement. It enhances your overall writing quality while saving time on manual proofreading.

  • Evernote 👉🏻 Evernote is an excellent note-taking app that allows you to organize your thoughts, research materials, and inspiration all in one place. It streamlines information gathering for blog posts.

By incorporating these productivity tools into your workflow, you can expedite various aspects of blog post creation while maintaining quality standards.

  1. Streamlining workflow by outsourcing tasks

To further optimize your workflow as a blogger, analyze your blogging process and identify any bottlenecks or tasks that slow you down. This could include activities such as coming up with blog post ideas, keyword research, data visualization, or graphic design.

Once you have identified these areas of slowdown, consider outsourcing them to individuals or services that can handle these tasks more efficiently. For example, hiring a virtual assistant for administrative work or engaging a graphic designer for visuals can free up your time to focus on writing and other crucial aspects of content creation.

By delegating tasks that others can do faster and more efficiently than you, you can streamline your workflow and increase overall productivity.

  1. Gathering input from industry experts for faster content creation

To create compelling content quickly, leverage the expertise of thought leaders in your industry. Brainstorm blog post ideas and seek input from industry experts on relevant topics. Their insights and perspectives can enrich your content while saving you time on extensive research.

Consider conducting interviews or reaching out to experts via email or social media platforms to gather their thoughts on specific subjects. Incorporate their quotes or opinions into your blog posts to add credibility and value.

Collaborating with industry experts not only increase the quality of your content but also helps build relationships within your niche community. By featuring their contributions in your blog posts, you may also benefit from expanded reach through their networks and followers.

  1. Creating templates and frameworks for efficient blogging

Creating templates and frameworks for commonly used types of content is an effective way to expedite blog post creation. If you frequently write review-type articles or comparison pieces, design templates that allow easy comparison between products or services.

If using WordPress Gutenberg as your blogging platform, save these templates as reusable blocks for future use. Additionally, explore copywriting frameworks and headline formulas used by successful bloggers to improve efficiency in crafting persuasive content.

Connect with other bloggers in your niche community to exchange ideas on how they utilize content templates in their blogging process. AI-powered copywriting tools like Editby can also assist in creating pre-trained templates and generating content automatically based on your templates, further speeding up the writing process.

  1. Allowing ideas to simmer for improved writing speed

Sometimes, allowing ideas to simmer in your mind before putting them on paper can lead to faster and more fluid writing. By subconsciously organizing your thoughts and outlining your article mentally, you facilitate logical organization of ideas when you eventually begin writing.

By giving yourself time to think about a topic or concept without immediately diving into writing, you allow creative connections and insights to form naturally. When the time comes to put pen to paper (or fingers to keyboard), you'll find that words flow more easily, resulting in a faster and smoother writing process.

  1. Finding your most productive time of day for writing

Discovering your most productive time of day for writing is crucial for maximizing efficiency. Some people work best in the morning when their minds are fresh and free from distractions. Others find that they are more focused and creative during quieter evening hours.

Identify the time of day when you feel most energized, alert, and motivated to write. Schedule dedicated blocks of time during these periods for blog post creation tasks. By aligning your natural productivity peaks with your writing sessions, you can leverage optimal mental states to produce high-quality content quickly.

  1. Overcoming perfectionism and publishing sooner

Perfectionism can be a major roadblock in fast blog post creation. The desire to make everything perfect before publishing often leads to delays or procrastination.

To overcome this mindset trap, remind yourself that perfection is not always attainable or necessary. Instead of waiting until everything feels flawless before sharing your work, adopt a mentality of continual improvement through feedback from readers or data analysis after publishing.

Remember that blogging is an iterative process: each blog post contributes to the overall growth and development of your skills as a writer. Embrace imperfections and focus on consistently delivering valuable content to your audience.

  1. Minimizing distractions to improve focus

Writing blog posts faster requires dedicated focus, free from distractions like social media or email notifications. When sitting down to write, create an environment that minimizes potential interruptions.

Consider using productivity apps or browser extensions that block distracting websites during your designated writing periods. Set boundaries with colleagues or family members to minimize interruptions and create uninterrupted blocks of time for focused writing.

Additionally, the Pomodoro technique mentioned earlier can help you maintain concentration by working in short bursts followed by breaks. By dedicating undivided attention to one task at a time, you can significantly improve writing speed and overall productivity.

  1. Balancing quantity with quality in blog post creation

While it's important to write blog posts quickly, it's equally crucial not to sacrifice quality for quantity. Striking a balance between the two is essential for building a reputable brand and engaging your audience effectively.

Focus on consistently producing high-quality content that provides value to your readers rather than churning out numerous subpar blog posts just for the sake of frequency. Aim for meaningful insights, actionable tips, and well-researched information that resonates with your target audience.

Remember that great content is one of the most effective ways to drive business growth and establish yourself as an authority in your industry. Invest time in crafting valuable blog posts that leave a lasting impact on your readers.

By implementing these strategies and techniques, you can increase your productivity as a blogger while maintaining the quality and originality of your content.

Happy writing! 🚀

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Maria Ruocco